Ride Leader Kit

Privacy policy

Plain-language summary of what this site does with your information.

Who runs this

The club running this site has not yet filled in its name and contact details (settings CONTROLLER_NAME and CONTROLLER_CONTACT). This must be done before the site is used by members.

What we hold

What we do and don't do with Strava data

Other services that receive information

Your rights

Security

Strava access is stored encrypted. Forms are protected against forgery, sign-in requests are rate limited, and connections should be over HTTPS.

How Ride Leader Kit works

Plan a club ride from a route file, check the café and the weather, and put the stops on your head unit. Each section opens on its own.

Planning a ride in five steps
  1. Get a route in. Upload a GPX file from the home page, or connect Strava and import one of your routes.
  2. Pick the day and start time. The strip under the map shows the forecast for the next days. Weekends and your club's usual day are marked.
  3. Find stops. Press Find stops along route for cafés, water, toilets, defibrillators, service stations and historic sites near the line.
  4. Choose what goes on the device. Tick a stop to include it in the export. Faded dots on the map are candidates; solid dots are ticked.
  5. Export or share. Use Export… for Garmin, Wahoo, Karoo or a plain GPX, and the ride sheet for the group.
The “Ready to ride?” card

The card at the top of a route gathers what a leader checks before saying the ride is on: the day, meeting point, weather warnings, forecast, daylight, closures, the stops going on the device and whether the cafés are open when the group arrives. Fix means something is wrong, Check means look at it, Unknown means we couldn't check (that is never the same as fine). Press Go to jump to the part of the page that fixes it. The tools beside the map are in four tabs: Checks, Stops, Conditions and Share. On a phone, the bar along the bottom opens Stops, Export and Share.

Bringing in a route (GPX or Strava)

GPX. Any track from a bike computer, Komoot, RideWithGPS or similar. Routes you upload are private to you.

Strava. Connecting gives this app read-only access to your routes; it can't change anything on Strava. Private routes need the extra permission Strava asks about when you connect. Imported routes are visible only to you and are deleted automatically after 7 days, or straight away if you disconnect. To share one with the club, use Share a copy with your club on the route page, which makes a separate copy you own.

Getting cues back onto Strava. Strava lets apps read routes but not create or edit them. On an imported route, Send cues back to Strava… gives you a GPX with your ticked cues to upload on Strava yourself. Strava decides which cues it keeps; they all stay in the file for your head unit.

Finding and choosing stops
  • Search distances (under the button) say how far from the line to look for each kind of stop.
  • Open a group in the list to see its stops. Select all and Clear work on one group at a time.
  • For cafés, Only open on arrival keeps those that will be open when the group gets there. Hours come from OpenStreetMap or from the club's own corrections; set your own with the clock button.
  • The cup button marks a café as a planned group stop, so later arrival times allow for the break.
  • Pin a stop to keep it through later searches. Delete removes it.
  • Use Show stops on the map above the map to hide the dots when you want a clear view of the route.

Stops come from OpenStreetMap volunteers, so a place can be missing, moved or closed. Check anything that matters before you rely on it.

Adding your own cues on the map

Right-click the map where you want a cue (on a phone, press and hold). Pick a type: Left, Right, Straight, Danger, Water, Food, First aid, Toilets, Summit, Valley, Sprint or Generic. Give it a name and an optional note, then Add cue. There is also an Add cue button on the map that uses the middle of the view.

  • The cue snaps to the nearest point on the route and is ticked for export straight away.
  • It must be within 3 km of the route. The menu shows how far from the line you clicked.
  • On Garmin and Wahoo, turn cues appear as course points with an alert. On Karoo and some other devices they appear as plain points.
  • Mistake? Delete it from the stops list.
Editing the route

Press Edit route. Drag the line to move that stretch onto different roads, or tap the map to pull the route through a point. Drag a numbered point to move it, or tap it to remove it. Only the stretch you change is re-routed, and the rest of your file is left exactly as it was.

Edits stay on your own line: where the router's new path simply retraces your original, your original points are kept, so only the stretch that truly differs changes. Prefer quieter roads is off by default, because it can move a reroute onto side roads beside the one you chose; turn it on if that is what you want. Undo and Redo step through your changes.

Reading the elevation profile

The profile sits under the map and is coloured by gradient: blues are descents, green is flat, then yellow, orange and red as it gets steeper. Move your pointer along it to see distance, height and gradient, and a marker follows on the map. Shaded bands show detected climbs. The strip under the axis shows head, cross and tail wind when a forecast is available.

Weather, warnings and daylight

Forecasts are from Met Éireann, with Open-Meteo as a fallback. Weather warnings are shown exactly as Met Éireann issues them. If the warnings can't be fetched the page says so; that is not the same as "no warnings", so check the official page before you ride.

Road closures and hazards

Closures come from the club's own entries and from roadworks mapped in OpenStreetMap. Irish councils and Transport Infrastructure Ireland don't publish a feed we can use, so a clear result is not proof the road is open. Hazards such as cattle grids, fords and level crossings are flagged from map data.

Exporting to your device

Choose your device on the export page and follow the steps shown there. The same stops are written in the format each device understands.

Device behaviour changes with firmware. If a stop doesn't show, try the plain GPX export.

Sharing the ride sheet

The ride sheet has the meeting point, times for each pace group, stops, climbs, weather and emergency details on one page. Turn on a share link to send it to the group; anyone with the link can see it, including the phone number you entered, and you can switch the link off at any time. Copy summary for WhatsApp gives you a short text version, and Cue card (PDF) prints on A5 for a jersey pocket. Routes imported from Strava can't be shared this way.

Your data

Download or delete everything we hold about you from your account page. Disconnecting Strava removes its data immediately. Read the privacy policy, or contact the Data Protection Commission if you have a complaint.

In an emergency call 112 or 999. Defibrillator locations come from OpenStreetMap and may be incomplete or out of date.

Map data © OpenStreetMap contributors. Weather: Met Éireann and Open-Meteo.